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Unlock Savings and Efficiency: Veterinary Inventory Management Best Practices for Clinics and Mobile Units

Cover Image for Unlock Savings and Efficiency: Veterinary Inventory Management Best Practices for Clinics and Mobile Units
T. Nick Williams
T. Nick Williams

Veterinary inventory management best practices are crucial for clinics and mobile units seeking to optimize operations, reduce costs, and enhance patient care. Implementing an efficient inventory management system, such as veterinary inventory management software, can streamline processes, minimize errors, and boost profitability.

In this article, we'll explore the necessity of supply tracking and asset management in veterinary practices. We'll highlight the advantages of GPS tracker technology for mobile units, the financial benefits and cost savings associated with effective inventory reporting, and how these best practices can enhance patient care while improving your bottom line.

The Necessity of Supply Tracking and Inventory Management

Effective inventory management is the backbone of a thriving veterinary practice, directly impacting profitability, patient care, and overall success. With inventory comprising over 20% of a clinic's revenue, mastering supply tracking and management is non-negotiable for veterinary professionals.

The Financial Impact of Inventory Management

1. Missed sales and revenue loss due to lack of inventory

2. Blocked working capital from a large inventory, negatively affecting the bottom line

3. Higher maintenance costs, including expired medicines, marketing budget to prevent expiry, storage space, and pilferage prevention measures

4. Decreased practice valuation when customers switch to another clinic due to inventory unavailability

Key Aspects of Effective Inventory Management

Key aspects of effective inventory management
Key aspects of effective inventory management

Strategies for Successful Inventory Management

1. Hire an inventory manager for strategy and execution

2. Regularly check records in veterinary software for insights on minimum and maximum levels reached

3. Manually check (audit) inventory at the end of the fiscal year for accurate inventory value, pilferage, and long-term planning.

4. Utilize technologies like barcode scanners and inventory management systems

5. Develop Standard Operating Procedures for handling inventory

By prioritizing inventory management, veterinary practices can minimize waste, optimize cash flow, and ensure that essential items are always available for patient care. Embracing inventory management software and implementing best practices can significantly reduce labor costs and increase efficiency, allowing veterinarians and staff to focus on delivering exceptional patient care.

Advantages of GPS Tracker Technology for Mobile Veterinary Units

GPS tracker technology offers numerous advantages for mobile veterinary units, enhancing efficiency, safety, and customer satisfaction. These devices enable veterinarians to optimize their operations and provide superior patient care by leveraging real-time location data.

Real-Time Tracking and Monitoring

1. Continuous location monitoring of mobile units

2. Activity tracking for insights into pet health and well-being

3. Safe zone (geofencing) to monitor mobile unit access

4. Efficient tracking for supplies within the mobile unit

Improved Operational Efficiency

Improved Operational Efficiency
Improved Operational Efficiency

Integration and Data Analysis

1. Seamless integration with veterinary management and supplier procurement systems

2. Historical location data for identifying service delivery improvements

By leveraging GPS tracker technology, mobile veterinary units can significantly enhance their operations, ensuring the safety and well-being of their patients while providing exceptional customer service.

Financial Benefits and Cost Savings

Effective veterinary inventory management best practices offer significant financial benefits and cost savings for clinics and mobile units. By implementing strategic measures, veterinary practices can optimize their operations and boost their bottom line without compromising the quality of care.

Strategies for Cost Savings

1. Substitute less costly materials and make bulk orders for frequently used drugs and supplies

2. Negotiate better rates with vendors based on data analysis from an inventory management system

3. Invest in high-quality equipment for longer lifespans and fewer repairs

4. Use an inventory management system with computerized maintenance management to track equipment inspection and maintenance schedules

5. Implement energy-efficient appliances and lighting to reduce electricity costs

By implementing these financial best practices, veterinary clinics and mobile units can achieve significant cost savings, optimize operations, and enhance overall profitability. Embracing innovative strategies and technologies allows veterinary professionals to focus on delivering exceptional patient care while ensuring the long-term financial health of their practice.

Enhancing Patient Care and Bottom Line

Implementing veterinary inventory management best practices streamline operations and directly impacts patient care and profitability. By optimizing inventory processes, veterinary clinics and mobile units can free up cash, save staff time, reduce shrinkage, and ultimately improve patient care quality.

Maximizing Profitability through Markups and Margins

Understanding the difference between markups and margins is crucial for maximizing profitability in your veterinary practice. To ensure optimal pricing, consider the following:

1. Calculate the markup for each product individually, as less expensive products can usually be sold at a lower markup than more expensive ones.

2. Regularly review and adjust your pricing strategy to remain competitive while maintaining profitability.

3. Monitor your margins closely to identify areas for improvement and ensure that your pricing aligns with your financial goals.

Prioritizing Top-Selling Inventory

Identifying and prioritizing your top-selling inventory is essential for effective inventory management. Utilize the 80/20 rule to focus on the products that generate the most revenue and demand.

Prioritizing Top Selling Inventory
Prioritizing Top Selling Inventory

Additionally, the implementation of color-coding and ABC methods should be considered to categorize products based on their importance and prevent stock shortages of critical items.

By focusing on these critical aspects of inventory management, veterinary practices can enhance patient care while boosting their bottom line. Efficient inventory management allows staff to spend more time on patient care, reduces stock-out risk, and ensures that the necessary supplies are always available when needed.

Embracing best practices in veterinary inventory management is a win-win situation, leading to improved patient outcomes, increased client satisfaction, and a more profitable and successful practice overall.


Implementing veterinary inventory management best practices is crucial to optimizing your practice's operations, enhancing patient care, and boosting profitability. You can streamline your processes and reduce waste by embracing strategies such as supply tracking, GPS technology for mobile units, and cost-saving measures. These practices contribute to your clinic's financial health and enable you to provide the highest quality of care to your patients.

As you embark on this journey of inventory management optimization, remember that the benefits extend far beyond the bottom line. By prioritizing efficiency and organization, you'll create a more positive work environment for your staff and ensure that your patients receive the attention and care they deserve. Ready to optimize your veterinary operations? Let's start today! Contact one of our inventory management specialists to learn how we can help you take your practice to the next level.

T. Nick Williams
T. Nick Williams
T. Nick Williams is a seasoned and visionary Chief Technology Officer with a remarkable track record of 25+ years in the tech industry. Renowned for his innovative approach to technology development and implementation, he has been instrumental in digitally transforming numerous organizations within the supply chain sector. His exceptional proficiency lies in aligning technology initiatives with business objectives, resulting in enhanced efficiency and accelerated growth. Furthermore, leveraging his extensive experience as a member of several advisory boards, T. Nick brings a wealth of knowledge and a unique perspective to strategic decision-making processes. This additional role enriches his ability to guide technology strategy, ensuring that it not only meets current industry standards but also anticipates future trends and challenges.

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Do you have any questions about Sitehound? Our team is here to provide assistance and support!

At Sitehound, we collaborate with you to design and implement an infrastructure tailored to your organization's asset tracking and management needs. Our comprehensive solution encompasses tracking asset tags, integrating with edge devices to capture tag data, and ensuring secure data transmission through a robust transport layer. Use our automated workflows to handle your inventory management needs.

With our cutting-edge solution your data is captured in real-time and seamlessly integrated into your existing software systems. Curious to see how it all works? Get in touch with us today to schedule a demonstration or inquire about our 30-day Assessment Engagement. For any further inquiries, simply fill out the form below. We're here to assist you every step of the way.