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3 Steps to a Perfect Asset Database of Record

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Charlie Greyhound
Charlie Greyhound

Newswire interviews Jami Oster, CEO of Fulcrum Technologies to hear the expert view of creating a perfect asset database of record.

( September 26, 2020) -- We interviewed Jami Oster, CEO of Fulcrum Technologies to hear the expert view of creating a perfect asset database of record. Jami outlined a 3 step process, which Fulcrum is pioneering with some big brands you all know:

Step 1: Get the damn data. (All of it).

Wanting to harness the power of your collective IoT? Implement a mobile solution front-end to track and manage your critical assets, infrastructure, and equipment. This (and/or any modern scanning hardware) has a few "must-have" features to create an asset database of record.

First, you should have a mobility solution for your IoT devices. This solution is configurable to let any front-line or field worker in ANY environment scan barcodes. Whether your people are in the field, the warehouse, or back office, they need reliable, consistent method of capturing ALL transactional data to feed your asset database. From an ergonomic perspective, you want that worker to perform asset scans with the absolute least amount of attempts required. This captures asset data as it flows organically throughout its lifecycle creating the asset database of record.

As every role throughout the supply chain workflow is unique, you want to use a unique set of custom functionality. Because of this, you want a solution that has multiple-step processes configured for all different types of users. When tracking assets to the tops of snowy mountains and into rattlesnake infested cell sites in the desert, your solution needs to work perfectly. Online and offline. And in this era where intellectual property as a competitive advantage in the enterprise, having enterprise-grade security from end-to-end for your mobile solution is invaluable. This level of security ensures your collected proprietary data remains safe. It requires having a secure log-on, user limited permissions, and encrypted password protection. It also allows you to connect in real-time and through a secure transport layer behind your own firewall.

Step 2: Purify the data with reconciliation.

So you use mobile scanning solutions to amass a huge amount of data about your physical inventory, assets and critical infrastructure in the field. Then what do you do with that data? The first step in making the data transform into actionable data is reconciling. This creates an accurate, real-time fixed asset accounting database, the asset database of record. Traditional ledgers are often years out of date with various capitalization limits and accounting approaches. The best practice is to correct these deficiencies and create asset records. These can be easily maintained and audited in the short, medium, and long-term future.

An in depth review of the accounting records will often present the structure, paradigm, and path that needs to be followed. The assets attributes like age, type and available detail will populate the field data requirements and show how you should conduct the reconciliation.

Automated processes can connect your field data with your "books". In many cases, the reconciliation can be completed with this single step, but often it's more complex. If necessary, you can physically match material assets between the two data sets that were not connected electronically so that any material discrepancies can be resolved, thus creating the perfect asset database of record.

Step 3: Connect your enterprise systems. (Everybody wins!)

This asset database of record connects to enterprise systems so it can take (and verify) inputs from any connected system. Pulling the existing data centrally, if you will. Then the new asset database of record can push out the best possible data to those same connected systems. This allows companies to maintain and act upon accurate records at every possible location. Effectively managing these three steps can give you that much desired, competitively advantageous asset database of record. Ultimately improving companywide CAPEX, OPEX, and business efficiencies.

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Charlie Greyhound
Charlie Greyhound
Charlie, a Dynamic Brand Ambassador for Sitehound Asset & Inventory Management Software, specializing in driving brand awareness and user engagement. Expert in demonstrating software benefits, training users, and leveraging social media platforms to highlight product features and successes. Passionate about optimizing asset management and inventory processes for diverse industries.

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Do you have any questions about Sitehound? Our team is here to provide assistance and support!

At Sitehound, we collaborate with you to design and implement an infrastructure tailored to your organization's asset tracking and management needs. Our comprehensive solution encompasses tracking asset tags, integrating with edge devices to capture tag data, and ensuring secure data transmission through a robust transport layer. Use our automated workflows to handle your inventory management needs.

With our cutting-edge solution your data is captured in real-time and seamlessly integrated into your existing software systems. Curious to see how it all works? Get in touch with us today to schedule a demonstration or inquire about our 30-day Assessment Engagement. For any further inquiries, simply fill out the form below. We're here to assist you every step of the way.