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SITEHOUND IS MORE THAN JUST AN ASSET TRACKING SYSTEM – IT ALSO HANDLES DOCUMENTS!

Why do universities use Sitehound?

It solves their document tracking and signing pain points with a centralized document repository. Streamline information across departments, staff, and students with greater effectiveness.

Sitehound Education
SOLVING YOUR EDUCATION PAIN POINTS: THE BENEFITS OF SITEHOUND

One-Stop Inventory & Asset Management for Education

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Issue #1: Manual tasks and paperwork associated with changing majors

Sally, a transfer student, initially enrolled in the biology program but has decided to pursue a degree in plant science. To facilitate this change, she must obtain signatures from the chairs of the biology and plant science departments, as well as the school’s dean. Additionally, Sally needs to complete a course substitution form to ensure that the biology course she previously took fulfills the requirement for her new major. Sally has a discussion with her advisor who provides her with instructions to complete two forms. The first form involves changing her major and requires three signatures. After obtaining these signatures, Sally needs to submit the form to the registrar. However, before the dean can sign, both chairs must provide their signatures, in any order. Once the chairs have signed, the dean can then sign. Once all signatures are obtained, the registrar will process the form. Sally, who is not familiar with the individuals involved, ideally wishes to have a convenient way of indicating her old and new major on the form, so that the appropriate individuals can be contacted automatically. Moreover, Sally envisions a system where her major can be changed automatically once all signatures are acquired, with integration into the school’s 3rd Party system like Elllucian, Wisenet, or PeopleSoft.



Solution #1: How Sitehound can help

Sally is busy with labs and volleyball practice. Additionally, her off-campus job posed difficulties in visiting the registrar’s office during standard business hours. To facilitate the transition, Dr. Jay provided Sally with a Sitehound QR code. By scanning this code, Sally was able to initiate the major change process effortlessly. Sitehound streamlined the entire procedure by prompting Sally to select her new major, her current major, and enter her student ID number. From there, Sitehound seamlessly managed various tasks such as identifying the necessary signatories, sending the form via email, authenticating signatures, and ultimately routing it to the appropriate Dean. Throughout the process, Sally received automatic notifications to keep her informed of the progress. Thanks to this efficient system, Sally could effortlessly navigate the administrative procedure and complete the major change.

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Issue #2: Manual tasks and paperwork associated with changing a course

Sally enrolled in Biology 1 for Bio majors initially, but now she is transitioning to plant science, which requires Bio for non-majors. The completed form needs to be submitted to both the bio chair and the plant science chair, and subsequently to the registrar or through the registration program, such as Ellucian or Datatel. The plant science department has two co-chairs, but only one signature is necessary. Hence, Sally can choose either of them. Once the form is signed, it should be sent directly to the registrar. Sally will be able to track the form’s progress along the route and receive any additional information or resolve any issues that may arise.



Solution #2: How Sitehound can help

Behind scenes with Sitehound, a world of possibilities opens up. Once Sally chooses her new major and updates her old one, the system effortlessly sends the form to both chairs. As soon as one chair signs, the form is resolved, and Sitehound seamlessly takes charge of delivering it to the Dean. With the Dean’s signature, the registrar is promptly notified. Now, it’s in the Registrar’s hands to decide whether to integrate this with 3rd party software and free up valuable staff or to forward the document directly to the office. Either way, Sally can log in and have peace of mind knowing she can check for any issues or track the document’s smooth journey.

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Issue #3: Lack of visibility into stock levels

Educational suppliers often provide discounts on bulk purchases, which can save departments money. However, in order to take advantage of these discounts, purchases for labs need to be coordinated across multiple departments and instructors. Currently, without lab managers, faculty members individually procure their supplies and handle deliveries. This decentralized approach prevents the school from accessing the appropriate bulk discounts, despite the fact that faculty members collectively purchase enough materials to qualify for them.



Solution #3: How Sitehound can help

With Sitehound, schools have the convenience of ordering items at bulk prices. Faculty can easily access the inventory through their mobile devices based on their specific needs. The inventory quantities are updated in real time, ensuring accuracy. Sitehound streamlines the process with automated workflows and configurable quantity levels. It proactively notifies the school when it's time to restock supplies. Additionally, when supplier information is available, Sitehound can generate purchase orders automatically for new items.

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Do you have any questions about Sitehound? Our team is here to provide assistance and support!

At Sitehound, we collaborate with you to design and implement an infrastructure tailored to your organization's asset tracking and management needs. Our comprehensive solution encompasses tracking asset tags, integrating with edge devices to capture tag data, and ensuring secure data transmission through a robust transport layer. Use our automated workflows to handle your inventory management needs.

With our cutting-edge solution your data is captured in real-time and seamlessly integrated into your existing software systems. Curious to see how it all works? Get in touch with us today to schedule a demonstration or inquire about our 30-day Assessment Engagement. For any further inquiries, simply fill out the form below. We're here to assist you every step of the way.

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